Gmail may have begun as an internal email client for Google employees but since its release to the general public in 2004, it has become one of the biggest phenomena in the virtual world. Today, more than 170 million people use Gmail, but for most even for tech-savvy ones utilizing its full potential has always been beyond the horizon. Here are some tips to mitigate the situation the situation by giving the average user a better grasp of the many features available.
View Unread Messages First
Search on the string “label:unread label:inbox” to force all of your unread messages to appear at the top of the list.
Master Gmail Keyboard Shortcuts
To use keyboard shortcuts, you must first enable it. You can do this by either going through gear icon >> Mail Settings >> Enable Keyboard Shortcuts or directly going to the link <http://mail.google.com/mail/?kbd=1>. Shortcuts are quite handy regardless of whatever you want to do. For some shortcuts, however, you may have to enable pop-outs in your browser. For a full list of keyboard shortcuts, you can go through <http://mail.google.com/support/bin/answer.py?answer=6594>
If you ever hit the send button before you were satisfied with the mail you were sending, then the Undo Send option in Google labs will be of great help. It delays the sending of the mail for a few seconds, enough time to realise your mistake and take steps to cancel it. <https://mail.google.com/mail/?ui=2&fs=1&view=pu&st=labs#settings/labs> is the direct link to the option.
Skip The Spam
Priority Inbox is an app that helps you get to your more important messages faster by automatically separating the important, the less important, the trivial and the downright useless mail by recognising your pattern of usages and contacts. It then sorts out the unread messages when you sign in based on this, thereby helping you save time. The recognition of patterns gets better over time. You can tweak the settings of the Priority Inbox type yourself through gear icon >> Mail Settings >> Inbox tab >> Priority Inbox ( in the Inbox Type dropdown list). You can customise your settings and can even use different filters to further enhance this process.
When your email just contains a subject and an attachment and no body or just the subject, Gmail asks you if you want to send the mail without a body. To skip this, simply add the phrase “(EOM)” without the quotations at the end of the subject. Be careful not to use this in case you have a body.
Send Messages When Offline
If you are temporarily unable to connect to the internet, you can still store the emails you want to send in the Sent folder. Then once Gmail accesses an internet connection, your messages will be automatically sent. For this you need to enable offline Gmail in the offline tab of Google settings.
Consolidate Email Accounts
If you have more than one email account in different services then you can easily consolidate up to five of them into your Gmail, thereby making your Gmail account a hub. For this you can go to Settings>>Accounts and Import>>Import Mail and Contacts. From there you can choose your accounts and tweak other settings.
Rapportive is a simple social management tool that gives you a better picture of the person you are emailing by replacing the ads side-bar of your Gmail with a bar that visualises the virtual presence of the person by giving a highlight of their social networking activities in Facebook, Linked In, Twitter and Flickr. The service also lets you leave private notes so that you can keep records and improve your emailing relationship with individual contacts in the future. This is a relatively new service so the features are constantly being upgraded. Currently it works only in Firefox, Safari and Chrome.
Source : The Kathmandu Post